Emails can be confusing, but we're here to make sure it's as simple as possible for you.

Odds are you probably already have many email addresses, accounts, and inboxes with different providers.

Maybe a Gmail address, a paid G Suite account, or something setup with your web server/host.

Here we will explore all of our options so you can make the best decision when it comes to deciding which you should use for your ScopeLeads account.

These recommendations are based on our own testing and experience.

Recommended Sending Platforms

Outlook/Exchange

Our currently most recommended provider. We've noticed a huge deliverability improvement after we've switched from GSuite/Gmail to Outlook/Exchange.

We highly recommend getting the paid version of these and attach your own personal business email to it, you'll see a huge deliverability improvement and almost no spam issues. You can learn more on these and their plans and pricing here.

For only $6/mo, you can get the Office 365 Business Essentials plan which we use ourselves and see a huge boost in your deliverability rates!

G Suite - Google's Business Email

G Suite is Google's paid version of Gmail.

With our one-click sign in process G Suite is by far the quickest and simplest way to start sending emails using ScopeLeads.

The customer support & interface are amazing, and if you've been using Gmail before you know how easy and fast it is to navigate through it.

Additional G Suite information:

  • Affordable: $6 per month per user for a basic plan - A professional office suite with 30GB storage included for each user!
  • You can send up to 2000 emails per 24 hours. This should be more than enough for your cold emailing campaigns. One thing to note is that your GSuite account will be on 'Sending Trial Period' until you spend $30 on your domain in total (equal to 6 months of usage). During this period, you can send up to 500 emails per 24 hours. You can speed up this process by using the 'Pre-Pay' option, paying 6 months in advance and removing the sending limit, here's how: 
  1. From the Admin console Home page, go to Billing

   2. Next to your subscription, click Actions > Access billing account.

   3. Under Your balance, click Pay Early or Make a Payment.

   4. Make sure that the payment details are correct, then click Confirm > Got It.

After that, you just have to give it up to 48 hours to upgrade the limits after you submit the payment and you'll be good to go!

  • A very common inquiry we get is 'We got Sending Limit Block after sending 100 emails. After a lot of testing, we determined that G Suite (and Gmail) have hidden hourly limits, which are most safely calculated by dividing your sending limit by 24 (either 500 or 2000) -> meaning you should send around 80 emails per hour (25ish for trial accounts) to stay 100% safe. Of course, you can send more than that, but to avoid getting the sending limits we recommend staying inside these numbers.
  • Easy to setup with ScopeLeads - Again - we have to emphasize the fact how easy it is to connect your G Suite account to ScopeLeads!

Webmail/Hosted Email Accounts

Webmail/Hosted Email Accounts:

  • Your hosting company controls your sending limits, some even have limits per 5 minutes, meaning you cannot take advantage of our bulk email sending options.
  • You use shared IPs to send out emails, which can essentially lead to getting marked as spam.
  • We recommend keeping your sending numbers low, as the quality of your sending IP is pretty low so you can easily burn your domain (get it flagged for spam). When using webmails, try not to send more than 20 emails per hour.

Gmail and Other Free Email Solutions

It's almost certain that you will eventually get flagged as spam if you use a free email account to send cold emails.

With Gmail's low sending limits and low deliverability you will get less results with your email outreach, so we suggest staying away from Gmail.

Typical Issues With Free Emails:

  • Sending limits are very low, for Gmail they're around 150 - 500 emails per day.
  • Low deliverability - Emails sent from free accounts other than Gmail almost exclusively end up in spam, while Gmail lands in some inboxes, but we still don't recommend using it.
  • You look much less professional if you use a free email account, which can affect your open and even conversion rates!

A note on domains

In order to protect the reputation and deliverability of their main business domain, some users use a completely separate/new domain dedicated for email sending. 

They either check their email in that inbox or they forward the incoming mail to their main business email and reply from there.

Example:

Main website: example.com
Main email: contact@example.
com
Seperate Dedicated email: contact@example.net
Email is then forwarded to contact@example.com, and example.net domain is forwarded to example.com in case the prospect tries to visit the root domain. 

While you can definitely do this and it may be a good idea, keep in mind it is easier to create and add new emails/domains in some services more than others. 

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